As a graduate student, securing scholarships is one of the most important parts of your academic journey. Scholarships provide financial support for tuition fees, books, and living expenses, and can help ease the financial burden of graduate studies. One of the best ways to secure a scholarship is by reaching out to professors who specialize in your area of study. However, emailing a professor for scholarships can be intimidating, especially if you don’t know what to say. In this article, we will guide you through the process of emailing a professor for PhD and MS scholarships.

To apply for a graduate scholarship, research the professor’s expertise and send a professional, courteous email. Use Google Scholar, biography, or LinkedIn profile to identify recent papers. Express interest in the professor’s research and history, and thank them for considering your application. Check spelling and grammar, address the lecturer, and contact them if they don’t respond.


The first step in emailing a professor for a scholarship is to research the professor who specializes in your area of study. You want to find a professor who has a strong research record in your area of interest, and who may be interested in taking on a new graduate student. Once you have identified a potential professor, it’s time to draft your email.

Researching professors

When researching professors, start by looking at the university’s website or department page. Look for professors who have published papers or books in your area of interest. You can also use Google Scholar to find recent publications by the professor. Additionally, you can look for the professor’s biography on the university website or LinkedIn profile to get an idea of their research interests and expertise.

Drafting the email

Once you have identified a potential professor, it’s time to draft your email. Your email should be professional and polite, while also expressing your enthusiasm for the professor’s research. The email should be concise and to the point, while also conveying your background and interest in the professor’s work.

Writing the subject line

The subject line of your email should be clear and to the point. Use a subject line that will catch the professor’s attention and make them want to read your email. For example, “Inquiry about potential PhD scholarship under your guidance” or “Application for MS program under your supervision.”

The opening line

The opening line of your email should be brief and engaging. Start by introducing yourself and explaining your interest in the professor’s research. For example, “My name is John Smith and I am a recent graduate from XYZ University. I came across your research on XYZ topic and I was impressed by your findings.”

The body of the email

The body of your email should be well-structured and concise. Start by explaining your background and experience, including any relevant coursework or research experience. Next, explain your interest in the professor’s research and how it aligns with your own research interests. Finally, ask the professor if they have any scholarships or opportunities for graduate students in your area of interest.

The closing line

The closing line of your email should be polite and professional. Thank the professor for their time and consideration, and express your interest in hearing back from them. For example, “Thank you for considering my application. I look forward to hearing back from you soon.”


Before sending your email, make sure to proofread it for any spelling or grammatical errors. You want to make sure your email is professional and well-written.

Sending the email

Once you have proofread your email, it’s time to send it to the professor. Make sure to address the professor by their proper title and name, and include your contact information in the email signature.

Following up

If you don’t hear back from the professor after a week or two, it’s okay to send a follow-up email. In your follow-up email, politely inquire if the professor had a chance to review your email and ask if there are any further steps you can take to be considered for the scholarship.


親愛なる博士(名はファーストアルファベットのみ、ラストネームはフル)、私は中国政府奨学金の修士号を取得します。微生物学の分野で私は微生物学の学士号(4年)を卒業し、国の最高の大学、パキスタンのコハト科学技術大学、私の論文の仕事と並行して、私は———–の最初の著者として———–の同じ領域で研究論文を発表しました。 私のジャーナル論文—————-筆頭著者として————で最終レビュー中です。 最近は共同で研究論文を書いています

中国政府奨学金の修士号を取得します。微生物学の分野で、パキスタンのコハト科学技術大学で微生物学を専攻し、学士号を取得しています(4年)。私の論文の仕事に対して、私は———–の最初の著者として————–の同じ領域で研究論文を発表しました。 私のジャーナル論文—————-筆頭著者として————で最終レビュー中です。 現在、修士論文をもとに指導教員と共同で研究論文を執筆しており、早急に提出したいと考えています。 私は持っている '

私は修士論文に「A」を持っています(ここであなたはあなたの成績に言及することができます)。 私はまた、GREインターナショナルと同様のローカルGAT(パキスタン国家大学院評価テスト)の一般および科目に、合計——–、-パーセンタイルで合格しています。 読みました

私はあなたの研究活動についていくつかの出版物を読みました——- m ————-。 あなたの研究分野「————————-」は私の研究の興味と本当に一致しており、私の研究活動と並行しています。 私はあなたの監督の下で中国科学大学で博士号を取得したいと思います。 私があなたのチームに加わり、あなたも私を潜在的な候補者と見なして、CAS-TWASフェローシップを受け入れることができれば幸いです。 履歴書、研究提案、修士論文のアブストラクトをこのメールに添付します。


よろしくお願いします。 ありがとう。